Types of Business Letter

March 25, 2019

Golden Papers

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Modified Block
* Type the first line of each new paragraph flush with the left margin for this style. All lines of the body of the letter are flush with the left margin, according to English Plus. When you’re typing a letter in modified block style, the date and closing of the letter are both placed in center alignment, according to Library Online. Skip one line between paragraphs, the greeting —- “Dear _______:” and the body of the letter. When you’ve finished typing the body of the letter, skip a line before typing out the closing —- “Sincerely: _______.” Semi-block

* As you start typing a letter in semiblock style, skip one line between the greeting and body of the letter. The first line of each paragraph is indented for this style, according to English Plus. When you finish typing one paragraph and begin the second, skip one line between paragraphs. As with the modified block letter style, skip one line between the body of the letter and the closing. Center the date and the closing for the semiblock business letter style.

Block
* All typed lines are flush to the left margin (left justified) in the block business letter style. When you finish one paragraph and start a subsequent paragraph, skip one line between each paragraph. Skip one line between the greeting and body of the letter and do the same between the body and closing of the letter. * Indented Style

The date, signature, and address heading (if not on preprinted letterhead stationary) are aligned on the right side of the page. The greeting is flush left. Paragraphs in the body of the letter are indented with no space line between paragraphs. Postscript and notations are flush left. * Memorandum Style or Memo

This is a business format that is best used for interoffice correspondence. Directly above the body of the memorandum, are the following sections flush
left: “Date:”
“To:” Name or column of names of those people to whom memorandum is being sent. (listed in alphabetical order by surname). “From:” Writer’s name. Title, if any, listed directly below name. “Re:” or “Subject:” Subject line may be emphasized by underlining, bold font or all capital letters. – Body text may be indented or block format.

– Signature of writer not required on Memorandum

10 Types of Business Letters
Letter of Complaint
* A letter of complaint will almost certainly result in an official response if you approach it from a businesslike perspective. Make the complaint brief, to the point and polite. Politeness pays off regardless of the extent of anger you are actually feeling while composing this type of business letter. Resume Cover Letter

* A cover letter that accompanies a resume should revel in its brevity. You should take as little time and as few words as possible to accomplish one task: persuading the reader to anticipate reading your resume. Mention the title of the job for which you are applying, as well or one or two of your strongest selling points. Letter of Recommendation

* A recommendation letter allows you to use a few well-chosen words to the effect of letting someone else know how highly you value a third party. Resist the temptation to go overboard; approach your recommendation in a straightforward manner that still allows you to get the point across. Letter of Resignation

* An official letter of resignation is a business letter that should be fair and tactful. Be wary of burning any bridges that you may need to cross again in the future. Offer a valid reason for your resignation and avoid self-praise. Job Applicant Not Hired

* In some cases you may be required to write a business letter that
informs a job applicant that he was not chosen for an open position. Offer an opening note of thanks for his time, compliment him on his experience or education and explain that he was just not what the company is looking for at the present time. Declining Dinner Invitation

* Declining a dinner invitation is a topic for a business letter that, if not done tactfully, may result in a social disadvantage. Extend your appreciation for the invitation and mention that you already have an engagement for that date. Do not go into detail about what the engagement is. Reception of Gift

* It is very polite to return a formal business response letting someone know that you have received her gift. Extend a personalized thanks to let her know that you are exactly aware of the contents of the gift. If possible, it is a good idea to include a sentiment suggesting that you have put the gift to use. Notification of Error

* When sending a business letter that lets the receiving party know that an error has been corrected, it is good business sense to include a copy of the error in question if there is paperwork evidence of it. Make the offer of additional copies of material involved in the error if necessary. Thanks for Job Recommendation

* A letter of thanks for a party that helped you get a job should be professional and courteous. Above all else, avoid the temptation to go overboard in offering your thanks. Be aware that your skills also helped you land the job and it was likely not handed to you as a result of the third party. Information Request

* A business letter that requests information should make the request specific and perfectly understandable. It is also a good idea to state the reason for the information request. Extend advance appreciation for the expected cooperation of the recipient.

Read more: 10 Types of Business Letters |
eHow.com http://www.ehow.com/list_7535468_10-types-business-letters.html#ixzz26KAQfaKV Letter of Intent
* A letter of intent spells out in detail the circumstances under which an agreement between the writer and the reader would be made. It is not a contract; it merely states the intent to enter an agreement. Sales Letter

* Written to persuade the recipient to buy a product or service, sales letters are usually a part of a direct-mail marketing campaign and often are accompanied by packets, brochures, illustrations and/or catalogs. Information Request Letter

* In an information request letter, the writer requests information and explains why he needs it and/or how it will be used. Information Response Letter
* An information response letter is written in response to a request. Its purpose is to answer questions or provide requested information. It also may promote the business’s products or services. Customer Claim Response Letter

* In a customer claim response letter, the writer attempts to rectify the complaint spelled out in the customer’s claim letter. It should regain the recipient’s confidence in the business and promote it. Order Request Letter

* An order request is a letter in which a purchase is authorized. It lists the items being ordered vertically and typically includes the quantity, order number, description and unit price of each item. Sources:

Kinds of Business Letters | eHow.com http://www.ehow.com/facts_5101793_kinds-business-letters.html#ixzz26KAtEU2p Types of Business Letters: Style | eHow.com http://www.ehow.com/info_7852975_types-business-letters-style.html#ixzz26KA1M48f

Types of Business Letters: Style | eHow.com http://www.ehow.com/info_7852975_types-business-letters-style.html#ixzz26K9mlrY5